This notice applies to the Legal Practice module of BOSS HQ and is part of the terms of service.
BOSS HQ keeps records, does arithmetic and reminds. It is not a lawyer, a law firm or a substitute for either. The lawyer, and the firm, remain responsible for compliance with every rule of professional conduct that applies to them, including the safekeeping of client property, conflicts of interest, confidentiality, competence, communication and supervision of non-lawyer staff.
The module keeps a client ledger per matter, a running trust bank balance, a held-for-clients liability, and a monthly three-way reconciliation record. It refuses a disbursement that would overdraw a client's cleared balance and it records who did what.
That is a record-keeping aid. It does not by itself satisfy Rule 5-1.1 and 5-1.2 of the Rules Regulating The Florida Bar, ABA Model Rule 1.15, or the equivalent rule in any other state. In particular:
Nothing the software displays about a trust balance relieves the lawyer of the duty to know the true state of the account.
The conflict check searches the names you have entered, with phonetic matching. It cannot find a conflict involving a person you have not entered, a related entity it does not know about, or a lateral hire's prior clients you have not loaded. A "clear" result means only that the search found no match. The judgment about whether a conflict exists, whether it can be waived, and whether informed consent was obtained, is the lawyer's.
Deadline chains apply the rules written next to each item (for example FRCP 12(a), 26(a)(2)(D), FRAP 4) and the firm's own defaults, rolling to the next court day using federal holidays and the closures you enter. They are calculation aids. Local rules, standing orders, state rules, court-specific holidays, the date service was actually effected and the manner of service all change the answer. Every deadline must be verified by the responsible lawyer against the governing rule and the court's order. The software's calculation is not legal advice and is not a docket of record.
Docket entries and case information come from third parties: the federal courts through PACER and the RECAP archive on CourtListener, and state and county courts through Docket Alarm. Those sources can be incomplete, delayed, or wrong, and coverage varies by court. The clerk's own docket is the record. Fees charged by PACER and Docket Alarm for searches and pulls are the firm's. Nothing in the module files anything with any court; e-filing is not part of the module.
Engagement letters, waivers, closing letters and the contract library's forms are drafts and starting points that the firm has chosen or written. They are not legal advice from Dcypher-IT LLC and their suitability for a particular client, matter or jurisdiction is for the lawyer to decide. The contract comparison highlights textual differences; it does not assess their legal effect.
The module is designed so that documents marked privileged or work product are never shown in the client portal, and so that library membership limits who can see what. Those protections depend on the firm marking documents correctly and managing membership. The firm is responsible for its own duty of confidentiality, including when connecting third-party services (calendar, court data, practice-management imports) that will receive matter information.
Links to CourtListener, Cornell's Wex, the 1910 edition of Black's Law Dictionary and other public sources are provided for convenience. They may be out of date or wrong for your jurisdiction. Westlaw, Lexis and Bloomberg Law require your own subscription; the software links out to them and holds nothing of theirs.
Six-minute rounding, minimum increments, rate cards, contingency terms in engagement letters, LEDES export and UTBMS codes are implemented as described. The reasonableness of fees, the written requirements for contingency fees, and compliance with the client's billing guidelines remain the lawyer's responsibility.
Using the module does not create an attorney-client relationship between Dcypher-IT LLC and anyone, and nothing we write in the software, in its manual, or in support tickets is legal advice.